6 Step Checklist to your Office Relocation

Businesses relocate on average every seven years, whether it’s for business growth, company relocation, or simply a change of scene. Moving offices can have a massive impact on your employees. You should start planning your move about a year in advance. Decide who will be involved and what your key requirements are, select a team and assign clear roles and responsibilities.

Our project managers follow carefully prepared office move management programs to ensure every element of your relocation is considered and planned for, whether you use our standalone service or part of our turnkey project. We provide crates and cages. Our porters take care to label everything and ensure it arrives on time and in perfect condition. Your dedicated project manager will help you with every step of the moving process, from consultation to surveys to quotations, and can even help you plan any new furniture and equipment you might need.

Move Management and Office Relocation

As your business grows, you may reach a point where your office can't support all your personnel and technology. When that happens, you'll need to make changes. Though change can be valuable, it's often difficult for employees and leaders to manage.

Our guide will help you run your office relocation smoothly, mitigate the adverse effects of change and position your move as a positive, exciting development for your business and your staff.

Step-by-step Office Move Checklist

Our helpful step-by-step checklist will help you to plan and prepare for your big office move looking at the following steps:

STEP 1. Consider your office move needs

Before making a big move, it's important to assess your business's needs. There can be many reasons for moving office locations, but identifying these early on can help you develop a more strategic, informed process. There are many reasons to move office location, but businesses often do so to improve morale, productivity, and access to new talent:

  • Attracting talent

Your office relocation could help you attract a better pool of talent, including future leaders for your organisation. If your current office is difficult to get to, in an undesirable area or a particularly rural location, it may be preventing great candidates from considering your organisation as a potential future employer. Your office's location should be chosen to be accessible for your business's future workforce, to help you attract the right people.

  • Improving productivity

Choose an office location that will promote productivity among your employees. Things like work/life balance and health and wellness are key factors to consider in order to maintain a happy and productive staff. Is there a gym nearby? Are there plenty of green spaces in the area? Can purchase lunch or snacks be purchased locally? Small considerations like natural light and open plan design can have a big impact on staff morale and productivity. Moving to a more modern office environment can improve connectivity and motivate teams.

  • Business growth

As your business grows, you may need to expand your physical space. Relocating can help you to customise your office design to better suit your teams' needs and your organisation's ethos and values. When choosing a new office space, it is important to consider how it will meet your team's needs in the long term. This is especially important for modern businesses that are looking for an office that will support their growth.

  • Attracting clients

Your office is a reflection of your brand, so make sure it sends the right message to clients. A comfortable and inviting office space is important to make a good impression. The space you choose for your business can have a lasting impact, so choose wisely. A prime location could give your business more credibility and even help attract new business.

STEP 2. Plan your office move

  • Create a schedule for your office relocation with deadlines on when new technology, furniture and IT systems must be established.

  • Analyse your new location and ensure that you understand its IT capabilities, utilities and facilities that it has.

  • Create a blueprint of your office space and consider changes to workstations, IT infrastructure, and fixtures. Proper space planning is essential for a successful office relocation.Consider how your office move will affect any existing projects you have in motion.

STEP 3: Identifying costs and planning your budget

The majority of costs of your relocation will mostly go towards the design and fit out of your new office. It's a good idea to work with a good office design/fit out consultancy early on, so you can plan ahead. For more information, see our article on '10 Steps to Fit Out & Refurbishment Success'.

Moving offices can be costly, and it can also disrupt your business operations. To avoid unexpected expenses, it's important to identify all the potential costs of relocating your office before setting a budget. This way, your office relocation project manager can determine what level of funding is realistic and achievable.

  • Rent

  • Deposits and dilapidation fees

  • Refurbishment/interior design fees

  • Contract fees